Microsoft Whiteboard has recently updated their interface for end-users to have a rich visual collaboration workspace experience. In today’s video we will guide you through the new Microsoft Whiteboard interface and demonstrate some new features to equip you with an enhanced hybrid work and collaboration experience no matter where you are. The features mentioned can help you follow-up better after meetings or brainstorming new ideas in general.  

Access to Web-based Microsoft Whiteboard
 

1. We will be using the web-based version of Microsoft Whiteboard today. To begin with, go to your browser and insert https://app.whiteboard.microsoft.com/. You will then be directed to the Microsoft Whiteboard dashboard.   
2. Click [Create new Whiteboard] to start a new Whiteboard canvas, or you can also select Whiteboards you have been working on previously here. After clicking  [Create New Whiteboard], a new tab will be opened. 

3. On the left, you can notice a section named [Create]. This section is pinned here by default, allowing you to add different elements to your Whiteboard. 

Feature #1 – Templates 
 

1.Microsoft has added over 40 new, fully customizable templates to help people get started faster, generate flow, and design structure for their innovative ideas. 

2. Simply click on [Templates] to start with. You can find templates based on different scenarios and choose one that best suits your needs. 

 
3. Here I will be choosing the [Goal Setting] template under [Project Planning]. Once selected, go to a blank space on your Whiteboard canvas, and insert the template to start customizing.  
4. Zoom in and enlarge your template with your mouse scroller.  

5. You can give your new template a new title, or different text editing customizations.  

Feature #2 – Note Grids 

1. You can also add notes to your Whiteboard by clicking [Notes] under [Create]. You can then simply pick your note color and insert it to your canvas. 

2. Note grids help you create and build structure and form in your whiteboard session. Note grids present sticky notes in a clear and organized format. Click on the note grids color and insert the grids to a blank space on your canvas.  

Feature #3 – Reactions 

1.By clicking [Reactions] under [Create], you can now choose from a set of eight reactions to quickly communicate your thoughts and feelings on other’s ideas. Encourage participation from a broader range of participants. With reactions, it’s easy to engage and reply quickly in the moment!  

Feature # 4 – Insert Images  

1. You can also insert images to your Whiteboard. Simply click on [Images] under [Create] and choose your image from the File Explorer.  

 3.You can then reposition or resize your added image.  

Feature # 5 – Insert Text 

1. You can add texts to your Whiteboard canvas for ideas sharing. Click on [Text] under [Create] and insert a text box to your Whiteboard canvas. Then, start inserting your supplemental texts on the Whiteboard canvas. 

Feature # 6 – Add Shapes 

1.Click [Shapes] under [Create] and insert basic shapes to your Whiteboard canvas. Once added, you can resize, rotate and recolor the shape fill and border.   
  

Feature # 7 – Inking 

Digital ink is an important part of Whiteboard, whether used to express your own ideas or to comment and annotate on other’s ideas.  

1. Click on different pen options on the top toolbar.
Adjust your pen thickness and colors by clicking the pen again. Then, just simply draw on your canvas.  

4. [Ink arrows] add the arrow attribute to any pen so your arrows look perfect every time.  This feature adds a single or double arrowhead to the end of your ink stroke automatically, making inking easier and keeping your diagrams and annotations clean and organized. 

 5. [Ink to Shape intelligence]: Now inking shapes with mouse is easy! With this setting on, all the ink shapes you draw with a mouse will be automatically converted into basic shapes. As you can see, the rough triangle I have drawn has now converted into a basic triangular shape.   

Feature # 8 – Sharing Options 

1. You can export your ideas into a .PNG file by clicking the [Settings Menu] button on top and click [Export Image (PNG)]. 

2. You can also choose your image size for better resolution optimization. Then, click [Export]. 
 
3. Your browser will then download the PNG image and you can view the exported image when complete.  

4. Lastly, you can share your entire Whiteboard canvas as a link to your peers for better collaboration. Click the [Share] button on top and select [Share link on]. Then, click [Copy link] to share your entire Microsoft Whiteboard to your teammates using a link.