Knowledge Library

Microsoft OneDrive- Share Large Files with a Link

By default, the file size limit of sending a file as in attachment on Outlook is 35MB. If your file size exceeds 35MB, Outlook sends you an error message suggesting you to share your file as a link.

With your files in OneDrive, you can share them with others, control who can view or edit them, and work together at the same time.

Upload your file to OneDrive for Business

1. Connect to the Microsoft Office 365 Portal, visit: https://portal.office.com and login with your account.

2.You should see a number of icons across the top of the page, then click on the OneDrive icon to open your OneDrive for Business page.

3.Once you are in your OneDrive, you can drag and drop files from your desktop up to the cloud, create folders, and do the regular file maintenance you might expect. 

3.Clicking on a folder or file will enable the extra options at the top. Select your file you want to share, then select “Share” button above.

4.Edit your sharing permissions

5.Click “Apply”

6.Select “Copy Link” and then paste the link to your email message to share the link. 

Sharing Permission types: 

Shareable links: Accessible by anyone with the link

Internal links: Accessible only by users within your organization, can be shared internally

Existing Access: Accessible only by the people who already have permission to the files

Direct links: Accessible only by the people specified when the user creates the link

 

Advanced settings for shareable links

Links must expire within this number of days: You may choose to have the sharing link expire after a certain date.

Set password: Set a password to your link so people without password will not be able to access to your files.

 

Files and Folders

View: Using this setting will make it so that the shared files or folders can only be viewed or accessed. Think of this as a “read only” option.

View, edit, and upload: Using this setting will make it so that the shared files or folders can be edited by anyone who has the link.

一般情況下,在Outlook中以附件形式發送文件的文件大小限制為35MB。如果您的文件大小超過35MB,Outlook會向您發送錯誤消息,建議您共享文件作為鏈接。

使用OneDrive中的文件,您可以與其他人共享文件,控制可以查看或編輯文件的人,並且可以共同協作。

將文件上傳到OneDrive for Business

1.連接到Microsoft Office 365介面,訪問:https://portal.office.com 並使用您的帳戶登錄。

2.您應該在頁面頂部看到許多圖標,然後選擇OneDrive圖標打開OneDrive for Business頁面。

3.一旦您進入OneDrive,就可以將文件從桌面拖放到雲中,創建文件夾,並進行可能需要的常規文件管理。

3.選擇你的文件夾或文件將在頂部啟用“其他選項”。選擇您要共享的文件,然後選擇上方的“共享”按鈕。

4.編輯您的共享權限

5.點擊“應用”

6.選擇“複製鏈接”,然後將鏈接粘貼到您的電子郵件中以共享鏈接。

共享權限類型:

共享鏈接:擁有鏈接的任何人都可以訪問

內部鏈接:只有組織內的用戶才能訪問,可以在內部共享

現有訪問權限:僅可由已經擁有文件許可權的人員訪問

直接鏈接:只有用戶創建鏈接時指定的人員才能訪問

共享鏈接的高級設置

鏈接必須在此天內過期:您可以選擇讓共享鏈接在特定日期之後過期。

設置密碼:為鏈接設置密碼,這樣沒有密碼的人將無法訪問您的文件。

文件和文件夾

查看:使用此設置可以使共享文件或文件夾只能被查看或訪問。將此視為“只讀”選項。

查看,編輯和上傳:使用此設置可以使共享鏈接的任何人都可以編輯共享文件或文件夾。

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