This month we will be introducing 4 Microsoft Outlook features on Outlook Desktop client and Outlook Web App (OWA) with integrations with Microsoft Teams and Microsoft OneNote. We hope you can make the best out of your Microsoft365 Suite and utilize all Office365 applications. 

4 Microsoft Outlook Tips with Office365 Integration

Feature #1  – Set Microsoft Teams Meeting as the default meeting method on Outlook Meetings

1. With the increasing demands of remote work, many companies primarily use Microsoft Teams meetings to remain productive.

2. Normally when you schedule a meeting, you will need to click the [Teams Meeting] add-in icon in the ribbon on the new meeting window.

3. With this feature, you can enable the Teams Meeting option by default. To do so, go to [File], then click [Options].

4. This will open up the [Outlook Options] window. Select [Calendar] on this window.

4. Under [Calendar Options], enable [Allow online meetings to all meetings], and click [Ok] to confirm.

5. After this option is enabled, when you schedule a meeting on Microsoft Outlook, all meetings will a Microsoft Teams meeting by default with a meeting link will be generated automatically.

Feature #2 – Share email messages to Microsoft Teams chat, groups, or channels

1. You can directly share a specific email message to Microsoft Teams using this feature. The shared email will be converted to a .eml file, so you and your teammates can keep record for future reference.

2. To do so, click on the specific email message, and click on the [Share to Teams] button on top. 

 3. This window will pop up on your screen. Under [Share to], insert the name of your recipient, your group name, or your channel name. I am now inserting demouser1 as my recipient. Then, click [Share].

4. This page indicates that you have successfully shared the email message to your destination. 

5. When you open the chat room with the specified recipient, you can see that the email message has been sent to the user directly.

Feature #3 – Send email content to Microsoft OneNote for note taking purposes

1. You can easily send the content of an email message to Microsoft OneNote. It could be used for taking meeting minutes from the email message, or keeping the content of an informative or useful email on your OneNote notebook for future reference.

2. First, select the specific email message. Then, go to the […] button on your top right corner. Select the [OneNote] button. 

3. A new window will pop up asking you to select the location of notebook where you want to share your email content to. After you have selected your destination, select [Ok].

4. Then, Microsoft OneNote will launch on your device and the email content will be sent to your OneNote notebook page.

Feature #4 – Utilize OneNote Feed for quick note taking on Outlook Web App (OWA)

1. OneNote feed is an extension on your OWA, and it is integrated with your OneNote in Office365. You can quickly highlight keywords, paragraphs, or the entire body of your email to send to OneNote feed directly.

2. To enable OneNote feed on your OWA, go to the top right and select the [OneNote Feed] button. 

3. A new section named [OneNote Feed] will be added to the right of your screen.

4. To quickly add a note, you can select [Add a Note], and start inserting your content. 

5. By clicking the […] button on the top right corner, you can also change the color of your note. Click the arrow button on the left to go back.

6. To add keywords, paragraphs, or email content to OneNote feed, simply highlight the content and click [Add Note] on the top objects menu. This should be the second button on the objects menu.

7. As you can see, the highlighted content has been sent to your OneNote Feed. You can perform simple text editing features or  make the items a bullet point list. Also, you can insert a picture to your note.

8. All notes added to your OneNote feed will also be added to your Microsoft OneNote. On the top right corner of your OneNote, you can see the [Open Feed] button on the top right corner. Click on it to enable OneNote Feed on your OneNote. As you can see, your notes taken from OWA has been synced here.

9. To copy and paste your notes to your OneNote notebook, simply click the […] button on your note and select [Copy to Clipboard], then paste the notes to your notebook.

10. This is great when you would like to quickly jot down some items from emails on OWA and edit on your OneNote notebook later.

The above are all the feature I would like to share with you today. We hope that you can utilize the above features and make the best use of Office365 applications.