Knowledge Library

Microsoft Outlook - Create Meetings with Scheduling Assistant

If you use an Office 365 or Microsoft Exchange account with Outlook, you can use the Scheduling Assistant to help schedule your meetings.

Use the Scheduling Assistant

  1. -From the [Inbox], select [New Items > Meeting] or in the [Calendar], select [New Meeting]. You also can use the keyboard shortcut Ctrl+Shift+Q to create a new meeting request.

  2. -In the [Subject] box, enter a description of the meeting or event.

  3. -Select [Scheduling Assistant] from the Ribbon. You may start adding attendees by group or individually. After inviting a group, you may select [+] to the left of the group to expand group members from the group.

  4. – If you want to add more attendees, you can type their name in any blank row in the [Scheduling Assistant].

  5. -Times that your attendees are busy are shown in dark blue. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times when attendees are out of office are shown in dark red. To select an optimal time for all of your attendees, you can use this interface to see what times your attendees have conflicts.

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如果您使用 Office 365 或 Microsoft Exchange 帳戶使用 Outlook 時，您可以使用 [排程小幫手]協助排程的會議。

使用排程小幫手

  1. -從 [收件匣]中，選取 [新項目>會議]或在 [行事曆]，選取[新的會議]。若要建立新的會議邀請，您也可以使用鍵盤快速鍵 Ctrl + Shift + Q。

  2. -在 [主旨] 方塊中，輸入會議或事件的描述。

  3. -選取從功能區的 [排程小幫手]。您可以以群组或個人形式中輸入每個收件者。 輸入群組後，您可以選擇群組旁邊的[+]，打開並顯示群組裡面的成員。

  4. -如果您想要新增更多的出席者，您就可以在任何空白列的 [排程小幫手]中輸入其名稱。

  5. -出席者所忙碌時間會顯示在深藍色。出席者有暫訂的約會的時間會顯示在藍色灰色斜間，而出席者不在辦公室的時間會顯示為深紅色。根據提供的資料選取出席者的所有可用的時間，您可以在此界面上看到哪些出席者有衝突的時間。

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