Knowledge Library

Add the Q&A app in Teams Meetings
Watch English version of the video here:
在此觀看廣東話版影片:
In this month’s video, we would like to show you how you can add a Q&A app to your Teams meeting. The Q&A app will give meeting organizers and presenters the ability to add moderated Q&A capabilities to any Teams meeting.
You can choose open or moderated Q&A, mark the best answer for a question, filter responses, enable replies, and more. Q&A in Teams meetings is ideally suited for large and more structured meetings, such as leadership presentations, webinars, classroom trainings, all-hands meetings, and community events.
Add the Q&A app to your Teams Meeting
1. Launch your Microsoft Teams app and go to your [Calendar Page]. Then, select your event. I will be hosting a webinar soon so I will select the event block and click [Edit].
2. You can edit your meeting details on this page. Click the [+] button on top to add the Q&A app as a tab.
3. Look for the [Q&A] app icon, and then click [Add] again.
4. When you add Q&A, you can choose the initial settings for your meeting. You can also change these settings during the meeting from the meeting’s chat window.
– Check the [Ask new questions] box if you would like to allow attendees to initiate a new question thread.
– Check [Respond to conversations] to allow interactions in comments between attendees.
– As a meeting organizer, you can also moderate attendee conversations by checking the [Moderate attendee conversations] option. By checking this, all questions or discussions submitted by attendees will need to be reviewed by meeting organizers or presenters before publishing to all attendees.
Click [Save] to proceed.
5. This is your Q&A app page.
Navigate through the Q&A app
1. On your Q&A page, you can always come back to this page and make changes to your initial settings for attendees on your right, even if the event is started. However, you can’t disable organizer settings once it is active initially.
2. On the center of your Q&A app page, insert your new question under the [Ask a question] box. Click [Post] to post your question.
3. As the meeting organizer of this event, my submitted question will be shown under [Published] feed. However, questions submitted by general attendees will first appear under the [In-review] tab. Any moderator (the organizer or the presenter) can review and either publish or dismiss questions. Published questions will be moved to the Published tab and visible to all attendees.
4. When questions are published, attendees can give reactions to the question thread. They can also comment on the questions and start a discussion.
5. Apart from adding a new question, you can also start a new discussion by clicking the drop down menu on the [Ask a question] box. Insert your content and click [Post] to submit.
6. Discussions are displayed as a thread for attendees to comment, where questions are framed by a question box. You can also give reactions and comment to discussions.
7. Click the […] button on your discussion thread or question to edit, delete, close it, or pin it. By pinning your thread, there will be a pin icon on the top right of your thread and every attendee will see the pinned thread first when they enter the Q&A page.
Manage Q&A Moderator Roles in your Teams Meeting
1. Q&A roles mirror the roles set for the meeting itself. Meeting roles can be configured in [Meeting Options], which only the meeting organizer can access. Go to the [Details] tab and then click [Meeting Options].
2. Manage attendee roles under [Who can present?]. If you have chosen [Only me] as a presenter, you will be the only person to approve questions submitted. By clicking [Specific people], you can assign more than 1 person from your meeting attendees to manage questions submitted by the general attendees.
3. Choose attendees from the drop down menu to do so. Click [Save] to save your changes.
Utilize the Q&A app during Teams Meeting
1. Join the Teams meeting from your calendar.
2. Find the Q&A button on your tool bar. The Q&A app will appear on the right of your meeting window.
3. All questions submitted by general attendees will appear on [In review], and you can either publish or dismiss the question. There is a question submitted by an attendee here, and I will now select [Publish] to send it to the [Published] tab.
4. All attendees can give reactions or comment to the question thread once it has been published.
With the Q&A app, attendees can now ask questions without disrupting the speaker by unmuting their microphone, or use the chat function which is hard to follow-up after the meeting is finished.
在本月的影片中,我們想向您展示如何將 Q&A應用程式添加到您的 Teams 會議。 Q&A應用程式可以幫助會議組織者和演示者能夠向任何 Teams 會議添加受管制的問答功能。 您可以選擇開放式或主持式問答、標記問題的最佳答案、過濾回覆、啟用回覆等。 Teams 會議中的 Q&A 應用程式非常適合比較大型的會議,例如網絡研討會、課堂培訓、全體會議和社區活動等。
在 Teams 會議中加入Q&A 應用程式
1. 啟動您的 Microsoft Teams 應用程式並轉到您的 [日曆] 頁面。然後,選擇您的活動。我將舉辦一個網絡研討會,因此我將選擇事件塊並單擊 [編輯]。
2. 您可以在此頁面上編輯您的會議詳細信息。單擊頂部的 [+] 按鈕將 Q&A 應用程式添加為新分頁。
3. 找到並點擊 [Q&A] 應用程式圖標,然後再按 [添加]。
4. 添加 Q&A 應用程式時,您可以選擇會議的初始設置。您還可以在會議期間從會議的聊天窗口更改這些設置。
– 如果您希望允許與會者發起新問題線程,請選擇 [發問新問題] 。
– 選擇 [回覆對話] 以允許與會者之間在評論中進行互動。
– 作為會議組織者,您還可以通過勾選 [審核與會者對話] 選項來審核與會者對話。通過選中此項,與會者提交的所有問題或討論在發布給所有與會者之前都需要由會議組織者或演示者審核。
單擊 [保存] 繼續。
5. 這是您的 Q&A 應用程式頁面。
導航 Q&A 應用程式
1. 在您的 Q&A 頁面上,即使活動已開始,您也可以隨時返回此頁面並更改右側與會者的初始設置。請留意,有關於會議主持者的設定,一旦在初始設置完成後,便無法在此頁面更改。
2. 在 Q&A 應用程式頁面的中央,在 [發問新問題] 框下輸入您的新問題。點擊 [發布]發布您的問題。
3. 作為本次活動的會議組織者,我提交的問題將顯示在 [已發布] 選項卡下。但是,一般與會者提交的問題將首先出現在 [審視中] 選項卡下。任何主持人(組織者或演示者)都可以查看並發佈或關閉問題。
已發布的問題將移至[已發佈]選項卡並對所有與會者可見。
4. 問題發布後,與會者可以對問題做出反應。他們還可以對問題發表評論並開始討論。
5. 除了添加一個新問題,您還可以通過單擊 [發問新問題] 框上的下拉菜單開始新的討論。插入您的內容並點擊 [發佈] 提交。
6. 您還可以對討論做出反應和評論。討論和問題最大的分別就是問題會有一個問題框框住。
7. 單擊您的討論主題或問題上的 […] 按鈕以對其進行編輯、刪除、關閉或固定。通過固定您的討論主題,您的討論主題右上角將有一個固定圖標,每個參與者在進入問答頁面時都會首先看到被固定的討論主題。
在 Teams 會議中管理 Q&A 主持人角色
1. Q&A 角色是 Teams 會議本身設置的角色。在 [會議選項] 中可以設置會議角色,並只有會議組織者可以訪問。轉到 [詳細信息] 選項卡,然後單擊 [會議選項]。
2. 在 [誰可以演示?] 下管理與會者角色。如果您選擇了 [只有我] 作為演示者,您將是唯一批准提交問題的人。通過點擊 [特定人員],您可以從您的參會者中指定一個以上的人來管理普通參會者提交的問題。
3. 從下拉菜單中選擇與會者。單擊 [保存] 以保存您的更改。
在 Teams 會議期間使用 Q&A 應用程式
1. 從您的日曆進入 Teams 會議。
2. 在工具欄上找到 Q&A 按鈕。Q&A 應用程式將出現在會議窗口的右側。
3. 一般參會者提交的所有問題都會出現在 [審核中],您可以發佈或拒絕發佈該問題。這裡有一條與會者提交的問題,所以我現在將選擇 [發佈] 將其發送到 [已發布] 選項卡。
4. 所有與會者都可以在問題線程發布後對其進行反應或評論。
使用 Q&A 應用程式,與會者現在可以通過取消麥克風靜音或使用會議結束後難以跟進的聊天功能來提問,而且不會打擾演講者。
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