In this month’s video, we would like to show you how you can add a Q&A app to your Teams meeting. The Q&A app will give meeting organizers and presenters the ability to add moderated Q&A capabilities to any Teams meeting.

You can choose open or moderated Q&A, mark the best answer for a question, filter responses, enable replies, and more. Q&A in Teams meetings is ideally suited for large and more structured meetings, such as leadership presentations, webinars, classroom trainings, all-hands meetings, and community events.

Add the Q&A app to your Teams Meeting

1. Launch your Microsoft Teams app and go to your [Calendar Page]. Then, select your event. I will be hosting a webinar soon so I will select the event block and click [Edit].

2. You can edit your meeting details on this page. Click the [+] button on top to add the Q&A app as a tab.

3. Look for the [Q&A] app icon, and then click [Add] again.

4. When you add Q&A, you can choose the initial settings for your meeting. You can also change these settings during the meeting from the meeting’s chat window.

– Check the [Ask new questions] box if you would like to allow attendees to initiate a new question thread.

– Check [Respond to conversations] to allow interactions in comments between attendees.

– As a meeting organizer, you can also moderate attendee conversations by checking the [Moderate attendee conversations] option. By checking this, all questions or discussions submitted by attendees will need to be reviewed by meeting organizers or presenters before publishing to all attendees.

Click [Save] to proceed.

5. This is your Q&A app page. 

Navigate through the Q&A app

1. On your Q&A page, you can always come back to this page and make changes to your initial settings for attendees on your right, even if the event is started. However, you can’t disable organizer settings once it is active initially.

2. On the center of your Q&A app page, insert your new question under the [Ask a question] box. Click [Post] to post your question. 

3. As the meeting organizer of this event, my submitted question will be shown under [Published] feed. However, questions submitted by general attendees will first appear under the [In-review] tab. Any moderator (the organizer or the presenter) can review and either publish or dismiss questions. Published questions will be moved to the Published tab and visible to all attendees.

4. When questions are published, attendees can give reactions to the question thread. They can also comment on the questions and start a discussion.

5. Apart from adding a new question, you can also start a new discussion by clicking the drop down menu on the [Ask a question] box. Insert your content and click [Post] to submit.

6. Discussions are displayed as a thread for attendees to comment, where questions are framed by a question box. You can also give reactions and comment to discussions.

7. Click the […] button on your discussion thread or question to edit, delete, close it, or pin it. By pinning your thread, there will be a pin icon on the top right of your thread and every attendee will see the pinned thread first when they enter the Q&A page.

Manage Q&A Moderator Roles in your Teams Meeting

1.  Q&A roles mirror the roles set for the meeting itself. Meeting roles can be configured in [Meeting Options], which only the meeting organizer can access. Go to the [Details] tab and then click [Meeting Options].

2. Manage attendee roles under [Who can present?]. If you have chosen [Only me] as a presenter, you will be the only person to approve questions submitted. By clicking [Specific people], you can assign more than 1 person from your meeting attendees to manage questions submitted by the general attendees.

3. Choose attendees from the drop down menu to do so. Click [Save] to save your changes.

Utilize the Q&A app during Teams Meeting

1. Join the Teams meeting from your calendar. 

2. Find the Q&A button on your tool bar. The Q&A app will appear on the right of your meeting window.

3. All questions submitted by general attendees will appear on [In review], and you can either publish or dismiss the question. There is a question submitted by an attendee here, and I will now select [Publish] to send it to the [Published] tab.

4. All attendees can give reactions or comment to the question thread once it has been published.

With the Q&A app, attendees can now ask questions without disrupting the speaker by unmuting their microphone, or use the chat function which is hard to follow-up after the meeting is finished.