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4 Microsoft Forms Tips to Enhance your Online Forms

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This month we will be introducing you 4 tips on Microsoft forms to help you create quality forms especially when collecting large amount of data. 

What is Microsoft Forms?

Microsoft Forms is one of the applications in the Office365 suite and you can create online surveys, polls, or quizzes easily. After creating the form you can share it via an URL link or a QR code. Respondents are able to access to the form shared on different devices as well. Response data will be visualized instantly on Microsoft Forms, but you can also export the data to your local device for further analysis. 

How to Access to Microsoft Forms?

To access to Microsoft Forms, it is very easy. 

1. Launch your browser, then insert [forms.microsoft.com] on the search bar. 

2. This is your Microsoft Forms interface. To create a new form, click [New Form].

 

3. Insert your form title and description.

4 Microsoft Forms Tips to Enhance your Online Forms

Feature #1  – Text Formatting Options

1. You can easily format your text on the description bar by using the formatting toolbar. 

2. . First, highlight the text, then a formatting toolbar will show up and you can format your text accordingly.

3. You can also use keyboard shortcut keys to format your text after highlighting them.

Bold: CTRL + B

Underline: CTRL +U

Italics: CTRL +I

4. Moreover, you can change text color or make the items into a bullet point list.

This feature allows you to highlight main points from your description box and catch your respondents’ attention.

Feature #2 – Shorten Sharing URL

1. To share the form to the public when it is completed, simply click the [Share] button on the top right corner. A link will be generated. However, as you can see, the link is quite long and sometimes may give an unprofessional look.

2. You can shorten the URL by checking the [Shorten URL] box underneath the sharing URL. Then, click [Copy] to copy the link to your clipboard.

3. When you paste the link elsewhere, the link is significantly shortened and makes it easier to share.

Feature #3 – Question Suggestion

1. To insert questions to your form, one of the ways is to click [Add New], then choose your question type, and then insert your question. 

2. You can build your form from scratch using this method, but it can get repetitive and tedious. You can cli the [Question Suggestion] button to display a list of suggested questions to your form.

3. You can determine the question and answer type by the icons on the right. For example, they could be short text, a rating scale, or multiple choice questions. 

4. Select the questions that would fit the form you are preparing and click [Add Selected]

5. The questions are now inserted to the form, and to edit the questions, click on the question and make your changes.

6. The added suggested questions can act as a template when designing the form, as you can design the framework first and then make further editing to the questions – which saves you a lot of time.

Feature #4 : Multilingual Form

You can add additional languages to your form to take care of respondents who speak different languages. Previously you needed to prepare different sets of forms to be shared to different groups of users.

1. First, click […] on the top right corner, then click [Multilingual].

 

2. You can see that your primary language of the form is English, and to add an additional language, click [Add Additional Language] and insert the language on the search bar. I will be choosing Traditional Chinese this time.

3. Once added, click the pencil icon next to it.

4. Translate the content of your form into the corresponding language, just like so. When you are finished, click [Back] to go back.

5. Let’s see what the respondents will see when they receive the form by clicking [Preview]. With this feature, users will see a drop down menu on the form and choose the form language of their choice.

本月我們將向您介紹 Microsoft Forms 的 4 個技巧,以幫助您創建表格時更加方便快捷,並可以更有效率地收集大量的資料。

什麼是 Microsoft Forms?

Microsoft Forms 是 Office365 的應用程式之一,您可以輕鬆創建網上問卷、投票或測驗。 創建表格後,您可以通過 URL 鏈接或二維碼把表格分享到受訪者。 受訪者也可以在不同的裝置例如手機或桌面瀏覽器上回應表格。

已收集的數據將立即在 Microsoft Forms 上圖像化,但您也可以將數據導出到自己的電腦作進一步分析。

如何登入到 Microsoft Forms?

要登入 Microsoft Forms 非常簡單。

1. 啟動瀏覽器,然後在搜索欄上輸入 [forms.microsoft.com]

2. 這是您的 Microsoft Forms 界面。 要創建新表單,請單擊 [新表格]

3. 輸入您表格的標題和描述。

4 個 Microsoft Forms 技巧助你提升您的網上表格

技巧#1 – 文字格式選項

1. 您可以使用格式工具欄輕鬆設置描述欄上的文字格式。

2. 首先突出顯示該文字,然後格式工具欄將會顯示。您可以相應設置文字格式。

3. 您還可以使用鍵盤快捷鍵設置其格式。

粗體:CTRL + B

下劃線:CTRL + U

斜體:CTRL + I

4. 此外,您可以更改文字顏色或將項目製成項目符號列表。

此功能可讓您突出說明框中的要點並引起受訪者的注意。

技巧#2 – 縮短分享鏈接

1. 表格完成後,只需點擊右上角的[分享]按鈕。便會生成一個鏈接。但是,正如您所看到的,鏈接很長,有時可能會顯得不專業。

2. 您可以通過勾選共享 URL 下方的 [縮短鏈接] 框來縮短分享鏈接。然後,單擊 [複製] 將鏈接複製到剪貼板。

3. 當您將鏈接粘貼到別處時,鏈接會明顯縮短並且更易於分享。

功能 #3 – 問題建議

1. 在表單中加入問題,其中一種方法是單擊[新增],然後選擇您的問題類型,再加入您的問題。

2. 這是構建表格的其中一個方法,但它會變得重複並較為費時。您可以單擊 [問題建議] 按鈕以在表格中顯示建議問題的列表。


3.您可以通過右側的圖標選擇答題類型。例如,它們可以是文字輸入、評分量表或多項選擇題。

4. 選擇適合您正在準備的表格的問題,然後單擊 [添加所選]

5. 現在問題已加入到表單中。要編輯問題,請單擊問題並進行更改。

6. 新增的建議問題可以作為設計表單時的模板,因為你可以先設計好框架,然後再對問題進行進一步的編輯,這樣可以節省你大量的時間。

功能#4:多語言表格

您可以在表格中添加其他語言,以照顧說不同語言的受訪者。以前,您需要準備多份不同語言的表格,然後分享給不同的用戶組。

1. 首先點擊右上角的 […],然後點擊 [多語言]

2. 您可以看到您的表單的主要語言是英語。要添加其他語言,請單擊[添加其他語言]並在搜索欄上輸入該語言。這次我會選擇繁體中文。

3. 添加後,單擊旁邊的鉛筆圖標。

4. 把你的表格內容翻譯成相應的語言。完成後,單擊 [返回] 。

5. 點擊 [預覽] 看看受訪者收到表格後看到的頁面。使用此功能,用戶將在表單上看到一個下拉菜單並選擇他們選擇的表單語言。

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