Knowledge Library

Organize Your Tasks and To Do Lists With Microsoft To Do

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Microsoft To Do is a new, intelligent task management app that makes it easy to plan and manage your day. Microsoft To-Do helps you create a list for anything—for work, home projects or just your groceries. You can keep track of deadlines by adding reminders, due dates and notes. You can access your lists from anywhere with the Microsoft To Do apps for iPhone, Android phone, Windows 10 devices and the web.


Download Microsoft To Do App 

1. Launch Microsoft Store by searching it on your Windows Taskbar

2. Search for “Microsoft To Do” and start downloading and installing.

Navigate Through Microsoft To Do

Focus On Your Day

1. This is your Microsoft To Do app interface. First, you may notice a message that says “Focus on your Day”. If it is the start of your week or your day, you might have a lot of random tasks on your mind that you would like to add to your list. By using this function, you are able to highlight your planned tasks for the day and focus on them.

Mange your Tasks

1. To create your list of tasks, go to “Tasks” on the left and you will be directed to this page. Start adding your tasks by typing them one by one on the bottom. Click “Enter” to submit your tasks. Once you have hit enter, a new task will be added to your list.

2. After you have inserted your tasks, you may click on the specific task to edit its details. 

3. Here you will see an option that says “Add to My Day”.  By clicking on this, the specific task will automatically add to your daily tasks under “My day” for you to focus on.

4. Then, you may further set details to the task. For example, first, you may set a reminder to your task. If you would like the to do app to notify you about your task, click on “Remind Me” to set a reminder. You may select the default date and time or pick your own. Remember to click “Save” to save your settings.

5.Next, set a due date. Again, you may select the default dates or pick your own.

  

6. If this is a recurring task, you can also select “Repeat” to set how you may repeat the task. It could be daily, weekdays, monthly or even yearly. You can also customize the recurring pattern. 

7. Lastly, if your task contains supplemental attachments, you may click on file and then select an attachment from your file explorer.

Highlight your Tasks for the Day

1. All your daily tasks will be highlighted under my day. To add a new daily task, type your task on add a task and then press enter to submit.

Mark your Tasks as Important

1. If you have clicked on the “Star” button to the right of each task, the task will be marked as important and will be shown here.

View All your Planned Tasks

1. Under “planned”, all planned tasks are categorized by due dates so you can track your progress from here. For example, my tasks are categorized as due by today, this coming Thursday or next week.

View Tasks Assigned to you

1. With Microsoft planner integration, all tasks assigned to you on Microsoft Planner will be shown here.

Manage All of your Tasks

1. Lastly we have “Tasks”, where we can plan all your tasks here.

Create New To Do Lists

1. To create a new to do list, click on “New List” to create and rename one. You may click on “New List” to create as many lists as you wish. Then you may go back to all of your planned task and drag and drop the corresponding task to your new list.

Create Tasks From your Flagged Emails

1. On the bottom left, you may click “Create” if you would like to create a list of tasks from your flagged emails on Microsoft Outlook. This is a Microsoft Outlook integration and all data will be synchronized. After clicking create, a new option “Flagged email” will be added to your left navigation bar.

2. Then, on your Microsoft Outlook mailbox, flag the email that you would like to remind yourself to follow up later. 

3. When we switch back to the to do app, you can see that the flagged email has already been added as a new task under “Flagged Email”.

Mark your Tasks as Completed

1. Once you have completed your task, click on the tick icon on the left to mark your task as completed and cross It out – just like how you would do on your to do lists.

Microsoft To Do是一個新的智能任務管理應用程式,可輕鬆計劃和管理您的任務清單。 它可幫助您創建任何清單,包括工作,家庭項目或雜貨。 您可以通過添加提醒,截止日期和註釋來跟踪截止日期。 您可以在 iPhone 、Android 手機、Windows 10 設備和網頁上使用 Microsoft To Do。

下載 Microsoft To Do 應用程式

1. 在 Windows 任務欄上搜索並啟動Microsoft Store

2. 搜索“ Microsoft To Do”,然後開始下載和安裝。

Microsoft To Do 界面

專注於您的一天

1. 這是您的Microsoft To Do應用程序界面。 首先,您可能會注意到一條消息,指出“關注您的一天”。 如果是一周或一天的開始,您可能想將很多任務想要添加到你的計劃清單中。 通過使用此功能,您可以突出顯示當天計劃的任務並專注於這些任務。

管理您的任務

1.要創建任務列表,請轉到左側的“任務”,您將轉到此頁面。通過在底部逐一輸入入任務來開始添加任務。按下 “Enter” 提交您的任務。按下Enter鍵後,新任務將添加到您的列表中。

2.插入任務後,可以單擊特定任務以編輯其詳細信息。

3.在這裡,您將看到一個 “添加到我的一天” 的選項。通過單擊此選項,特定任務將自動添加到 “我的一天” 下的日常任務中。

4.然後,您可以進一步為任務設置詳細信息。例如,首先,您可以為任務設置提醒。如果您希望收到有關於你在 Microsoft To Do 上的任務提醒,請單擊 “提醒我” 以設置提醒。您可以選擇默認的日期和時間,也可以選擇自己的日期和時間。請單擊“保存”以保存您的設置。

5.下一步,設置截止日期。同樣,您可以選擇默認日期或選擇自己的日期。

6.如果這是一項重複任務,也可以選擇“重複”自動重複任務的截止日期。它可以是每天,工作日,每月甚至每年地重複。您還可以自定義重複模式。

7.最後,如果您的任務包含補充附件,則可以單擊”附件”,然後從文件瀏覽器中選擇一個附件。

突出顯示當天的任務

1. “我的一天”將突出顯示您的所有日常任務。要添加新的日常任務,請在添加任務上鍵入您的任務,然後按Enter提交。

將您的任務標記為重要

1.如果您單擊了每個任務右側的“星號”按鈕,則該任務將被標記為重要任務,並顯示在此處。

查看您所有的計劃任務

1.在“計劃”下,所有計劃的任務會按截止日期分類,因此您可以從此處跟踪進度。例如,我的任務分類為今天截止,下週四或下週。

查看分配給您的任務

1.此處將顯示在 Microsoft Planner 上由其他同事分配給您的所有任務。

管理您的所有任務

1.最後,我們有“任務”,我們可以在這裡計劃您的所有任務。

創建新的待辦事項列表

1.要創建一個新的待辦事項列表,請單擊“新建列表”以創建並重命名。您可以繼續單擊“新建列表”以創建任意數量的列表。然後,您可以返回所有計劃的任務,並將相應的任務拖放到新列表中。

從已標記的電子郵件中創建任務

1.如果要從 Microsoft Outlook 中已標記的電子郵件中創建任務列表,則可以單擊左下角的“創建”。Microsoft Outlook 上的所有數據將會跟 Microsoft To Do 同步。單擊創建後,新選項“已標記的電子郵件”將添加到您的左側導航欄中。

2.然後,在您的Microsoft Outlook郵箱上,標記您想提醒自己以後再跟進的電子郵件。

3.當我們切換回 Microsoft To Do時,您可以看到已標記的電子郵件已同步到應用程式內。

將您的任務標記為已完成

1.完成任務後,單擊左側的打鉤圖標將您的任務標記為已完成並劃掉–就像您在待辦事項清單上的操作一樣。

 

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